Viewing & Notifications

What you see when you open a report

Opening a saved report shows you three tabs.

Latest is the most recent output for this report. At the top you see summary totals for the period — total trips, miles, driving time and vehicles covered for a Driving report, or total stops, time stopped and average stop duration for a Parked report. Below that is the full table of results.

History is a record of every time this report has run, whether on a schedule or triggered manually. Each entry shows the period it covered and when it was generated. This is useful when you want to compare a previous period or retrieve a report that has since been replaced by a newer run.

Details shows how the report is configured — its type, which vehicles and drivers it covers, which columns are included, the date range, the schedule, and who receives email notifications. This is the source of truth for what the report does and who it goes to.

Report history

Reports > Report history shows every report run across your whole team, not just a single report. You can filter by status, report type or date range. This is useful for getting an overview of report activity across the account, or for checking whether a scheduled report ran as expected.

Email notifications

When a report is ready, everyone listed under Email when ready gets an email with a link to it. This happens whether the report ran on its schedule or was triggered manually with Run now.

Recipients need Reports access on their account to open the link. If someone says the link is not working, check their role in team access.